Data protection*
Thank you for your interest in our company. Data protection is of great importance to the management of MOVING International Road Safety Association e. V..
The processing of personal data, such as a person’s name, address, email address or telephone number, is always carried out in accordance with the General Data Protection Regulation and the country-specific data protection regulations applicable to MOVING International Road Safety Association e. V.. With this data protection declaration, our company would like to inform the public about the type, scope and purpose of the personal data collected, used and processed. In addition, this data protection declaration informs individuals about their rights.
The MOVING International Road Safety Association e. V. uses technical and organizational measures to protect personal data as well as possible. Nevertheless, internet transmissions can have security gaps. Affected persons can also submit their data by telephone.
Security and protection of your personal data
We consider it our primary responsibility to maintain the confidentiality of the personal information you provide and to protect it from unauthorized access.
As a company under private law, we are subject to the provisions of the European General Data Protection Regulation (GDPR) and the regulations of the German Federal Data Protection Act (BDSG). We have taken technical and organizational measures to ensure that the data protection regulations are observed both by us and by our external service providers.
I. Definitions
The law requires that personal data be processed lawfully, fairly and in a transparent manner in relation to the data subject. To ensure this, we will explain the specific legal definitions used in this privacy policy:
1. Personal data
“Personal data” means any information relating to an identified or identifiable natural person (hereinafter referred to as ‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
2. Processing
“Processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by submission, dissemination or any other form of provision, reconciliation or association, restriction, erasure or destruction.
3. Restriction of processing
“Restriction of processing” means the marking of stored personal data with the aim of limiting its future processing.
4. Profiling
“Profiling” means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.
5. Pseudonymization
“Pseudonymization” means the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data cannot be attributed to an identified or identifiable natural person.
6. File system
“File system“ means any structured collection of personal data accessible according to specific criteria, whether centralized, decentralized or organized according to functional or geographical considerations.
7. Person responsible
“Person responsible” means a natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data.
8. Processor
“Processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
9. Recipient
“Recipient” means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
10. Third party
“Third party” means a natural or legal person, public authority, agency or body other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or the processor, are authorized to process the personal data.
11. Consent
“Consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
II. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation, other data protection laws in force in the Member States of the European Union and other provisions of a data protection nature is:
MOVING International Road Safety Association e. V.
Schumannstr. 17
10117 Berlin
Germany
Tel.: +49 30 25 74 16 70
E-Mail: info@moving-roadsafety.com
Website: www.moving-roadsafety.com
III. Cookies
The Internet pages of the MOVING International Road Safety Association e. V. use cookies. Cookies are databases that are stored on a computer system via an Internet browser.
Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier for the cookie. It consists of a string of characters by which websites and servers can be assigned to the specific internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the dats subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.
Through the use of cookies, the MOVING International Road Safety Association e. V. can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.
Through the use of cookies, the information and offers on our website can be made more user-friendly. Cookies allow us to recognize our website visitors. The purpose of this recognition is to make it easier for users to use our website. For example, a user of a website that uses cookies does not have to re-enter their access data each time they visit, as this is done by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping cart in an online store. The online store uses a cookie to keep the items in a customer’s virtual shopping cart.
The data subject can prevent our website from storing cookies at any time by adjusting the settings of the Internet browser used and thus permanently object to the storage of cookies. In addition, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject deactivates the storage of cookies in the Internet browser used, it is possible that not all functions of our website can be used to their full extent.
IV. Collection of general data and information
The website of the MOVING International Road Safety Association e. V. collects a series of general data and information when a data subject or automated system calls up the website. This general data and information is stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems.
When using these general data and information, the MOVING International Road Safety Association e. V. does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the MOVING International Road Safety Association e. V. analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject. The legal basis is our legitimate interest in the secure operation of the website and the defense against attacks on it.
V. Subscription to our newsletter
MOVING International Road Safety Association e. V. offers the option of subscribing to the newsletter on its website. The personal data transmitted is recorded in the input mask. The newsletter is sent regularly to customers and business partners and requires a valid e-mail address and registration. A confirmation e-mail in the double opt-in procedure verifies the recipient’s authorization. When registering, we store the IP address and the time of registration for legal protection against misuse.
The personal data collected in the context of a registration for the newsletter will be used exclusively for sending our newsletter. Furthermore, subscribers to the newsletter may be informed by e-mail if this is necessary for the operation of the newsletter service or a related registration, as might be the case in the event of changes to the newsletter offer or a change in technical circumstances. The personal data collected as part of the newsletter service will not be passed on to third parties. The subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of personal data that the data subject has given us for the newsletter distribution can be revoked at any time. For the purpose of revoking consent, a corresponding link can be found in each newsletter. Furthermore, it is possible to unsubscribe from the newsletter distribution at any time directly on the website of the controller or to inform the controller of this in another way.
VI. Newsletter tracking
The newsletter of the MOVING International Road Safety Association e. V. contains so-called tracking pixels, i.e. small invisible graphics embedded in e-mails sent in HTML format. This technology enables log file recording and analysis to measure the effectiveness of our online marketing campaigns. The use of these tracking pixels allows the MOVING International Road Safety Association e. V. to recognize whether and when an e-mail was opened by the recipient and which links were clicked on in the e-mail. The personal data collected in this way is used solely to optimize the newsletter service, to better adapt the content of future newsletters to the interests of recipients and to analyze the interaction rates. This data is not passed on to third parties.
Our newsletter is only sent with the prior consent of the person concerned, which is obtained using the double opt-in procedure. This procedure ensures that only people who have expressly confirmed their registration receive our newsletter. Recipients have the right to revoke their consent at any time. It is possible to unsubscribe from the newsletter using the unsubscribe link contained in every e-mail, and this is considered a revocation. After receipt of the revocation, the personal data associated with the newsletter dispatch will be deleted immediately. Further information on the processing of personal data in connection with our newsletter dispatch is available in our privacy policy.
VII. Routine erasure and blocking of personal data
The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.
If the purpose of the storage no longer applies or if a storage period prescribed by the European directive and regulation giver or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.
VIII. Rights of the data subject
a. Right to confirmation
Every data subject has the right, as granted by the European directive and regulation maker, to require the controller to confirm whether personal data relating to him or her is being processed. If a data subject wishes to exercise this right of confirmation, they can contact our data protection officer or another employee of the controller at any time.
b. Right to information
Every data subject has the right, granted by the European regulator and legislator, to obtain from the controller, at any time and free of charge, information about the personal data stored about him or her and a copy of that information. Furthermore, the European regulator and legislator has granted the data subject access to the following information:
- the purposes of the processing
- the categories of personal data concerned
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
- if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining that duration
- the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing
- the right to lodge a complaint with a supervisory authority
- where the personal data are not collected from the data subject, any available information as to their source
- the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information about the appropriate safeguards relating to the transfer.
If a data subject wishes to exercise this right of access, they may contact our data protection officer or another employee of the controller at any time.
c. Right to rectification
Data subjects have the right to request the correction of incorrect personal data and the completion of incomplete data. For this purpose, they can contact our data protection officer or another employee at any time.
The data subjects should provide detailed information about which data is incorrect and how it should be corrected. They should also explain which data they believe is incomplete and what additional information is needed to complete the data. Our team will then carefully review the request and take the necessary steps to update the data in accordance with the data subject’s wishes. It is our goal to ensure that all stored personal data is up-to-date and accurate in order to protect the rights of the data subjects and to ensure the integrity of our data.
d. Right to erasure (right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
- The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
- The data subject withdraws the consent on which the processing was based according to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR and there is no other legal basis for the processing.
- The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
- The personal data have been unlawfully processed.
- The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
- The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
If one of the aforementioned reasons applies and a data subject wishes to request the erasure of personal data stored by the MOVING International Road Safety Association e. V., he or she may at any time contact our Data Protection Officer or another employee of the controller. The Data Protection Officer of the MOVING International Road Safety Association e. V. or another employee shall promptly ensure that the erasure request is complied with immediately.
If the personal data has been released by the MOVING International Road Safety Association e. V. and our company is the responsible party, pursuant to Art. 17 Sect. 1 GDPR is obliged to delete the personal data, the MOVING International Road Safety Association e. V. shall take reasonable measures, including technical measures, taking into account the available technology and the implementation costs, to inform other data controllers which process the published personal data that the data subject has requested the deletion of all links to this personal data or of copies or replications of this personal data from these other data controllers, insofar as the processing is not necessary. The Data Protection Officer of the MOVING International Road Safety Association e. V. or another employee will arrange the necessary measures in individual cases.
e. Right to restriction of processing
Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
- The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
- The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
- The controller no longer needs the personal data for the purposes of the processing, but the data subject needs them in order to exercise or defend their rights or to establish, exercise or defend legal claims.
- The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the MOVING International Road Safety Association e. V., he or she may at any time contact our Data Protection Officer or another employee of the controller. The Data Protection Officer of the MOVING International Road Safety Association e. V. or another employee will arrange the restriction of the processing.
f. Right to data portability
Any person whose personal data is processed has the right to receive the personal data provided by him/her to a controller in a structured, commonly used and machine-readable format. He/she also has the right to transmit those data to another controller without hindrance from the original controller, provided that the processing is based on consent pursuant to Art. 6 (1) (a) GDPR, Art. 9 (2) (a) GDPR or on a contract pursuant to Art. 6 (1) (b) GDPR and by automated means, as long as the processing is not necessary for the performance of a task of public interest or in the exercise of official authority, which has been delegated to the controller.
In addition, in exercising their right to data portability under Article 20(1) of the GDPR, the data subject has the right to have the personal data transferred directly from one controller to another, insofar as this is technically feasible and the rights and freedoms of other persons are not affected.
To assert the right to data portability, the data subject can contact the MOVING International Road Safety Association at any time.
g. Right to object
Any person concerned by the processing of personal data has the right, granted by the European directive and regulation maker, to object at any time, on grounds relating to his or her particular situation, to processing of personal data concerning him or her which is based on Article 6(1)(e) or (f) of the DS-GVO. This also applies to profiling based on these provisions.
The MOVING International Road Safety Association e. V. shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defense of legal claims.
If the MOVING International Road Safety Association e. V. processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the MOVING International Road Safety Association e. V. to the processing for direct marketing purposes, the MOVING International Road Safety Association e. V. will no longer process the personal data for these purposes.
The data subject may object to the processing of their personal data by the MOVING International Road Safety Association e. V. if it is carried out for research or statistical purposes, unless the processing serves the public interest. The objection can be submitted directly to the data protection officer or another employee. In addition, the right to object can also be exercised automatically in accordance with Directive 2002/58/EC.
h. Automated individual decision-making, including profiling
Everyone has the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects or significantly affects them. Exceptions apply if (1) the decision is necessary for a contract, (2) permitted by legislation that ensures the protection of rights, or (3) the person has explicitly consented.
- If a decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the MOVING International Road Safety Association e. V., or (2) it is based on the data subject’s explicit consent, the MOVING International Road Safety Association e. V. shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision. This includes at least the right to request the intervention of a person from the controller, to express his or her point of view and to challenge the decision.
- If the data subject wishes to exercise his or her rights in relation to automated decisions, he or she may at any time contact our data protection officer or another employee of MOVING International Road Safety Association e. V.
i. Right to revoke consent under data protection law
Every data subject affected by the processing of personal data has the right, granted by the European directive and regulation maker, to revoke consent to the processing of personal data at any time.
If the data subject wishes to exercise their right to revoke consent, they can contact our data protection officer or another of the controller’s employees at any time.
IX. Data protection for applications and in the application process
The controller collects and processes personal data of applicants exclusively for the purpose of conducting the application process. The processing can be done in both written and electronic form, for example, when application documents are submitted by e-mail or via a web form provided on the website.
If an employment contract is concluded between the MOVING International Road Safety Association e. V. and an applicant, the transmitted data will be stored in compliance with the statutory provisions for the purpose of processing the employment relationship. If no employment contract is concluded, the application documents will be automatically deleted no later than two months after notification of the rejection, unless there are legitimate interests of the person responsible that justify further storage. Such a legitimate interest exists in particular if there is a duty of proof in the context of proceedings under the General Equal Treatment Act (AGG).
X. Legal basis for processing
Art. 6 I lit. a DS-GVO serves our company as a legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations that are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. Ultimately, processing operations could be based on Article 6(1)(f) of the GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, sentence 2, GDPR).
XI. Period for which personal data is stored
The criterion for the duration of the storage of personal data is the respective legal retention period. After the deadline, the corresponding data is routinely deleted if it is no longer required to fulfill the contract or to initiate a contract.
XII. Legal or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of not providing
We would like to clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary for a contract to be concluded that a data subject provides us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company enters into a contract with him or her. Failure to provide personal data would mean that the contract with the data subject could not be concluded. Before the data subject provides personal data, he or she must contact our data protection officer. Our data protection officer will explain to the data subject on a case-by-case basis whether the provision of personal data is required by law or contract or is necessary for the conclusion of a contract, whether there is an obligation to provide the personal data and what the consequences of not providing the personal data would be.
XIII. Existence of automated decision-making
As a responsible company, we do not use automatic decision-making or profiling.
*The text in German was translated using the online translation program DeepL.
